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arxiv 2508.17676 v1 pith:X3AJQXFF submitted 2025-08-25 cs.HC

I Can't Join, But I Will Send My Agent: Stand-in Enhanced Asynchronous Meetings (SEAM)

classification cs.HC
keywords meetingsabsentmeetingasynchronousattendeesstand-inabsenteesagent
verification ladder T0 review T1 audit T2 compute T3 formal T4 reserved
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We propose and explore the user experience of SEAM -- Stand-in Enhanced Asynchronous Meetings -- virtual reality meetings in which embodied virtual agents represent absent users. During the meeting, attendees can address the agent, and the absent user can later watch the recording from its perspective to respond. Through two mixed-method studies with 45 participants using the Wizard-of-Oz approach, we explored both the perspectives of the attendees in the original meeting and of the absent users later re-watching the meeting. We found that the stand-in can enhance meetings, benefiting both present and absent collaborators. Present attendees can easily access information that drives decision-making in the meeting perceive high social presence of absentees. Absentees also felt included when watching recordings because of the social interactions and attention towards them. Our contributions demonstrate a proof of concept for future asynchronous meetings in which collaborators can interact conversationally more akin to how they would if it had been synchronous.

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